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For current info please visit detroitmi.gov
Personnel File Request Form FAQs
Personnel file reviews are scheduled on Thursdays – 9:00 a.m. – 3:00 p.m. (excluding holidays).
Upon receipt of your request form, you will receive a response within one (1) to (3) business days.
Employees may review their personnel file once every six (6) months.
Yes
There is a .10 fee per page for copies. However, there is no cost for electronic copies.
No, unfortunately this service is not available at this time. Copies of personnel files may also be emailed. There is no fee for receipt of electronic copies.
Yes. Prior to receipt of the requested personnel file, proof of valid identification must be submitted along with payment of copying fees. You may also elect to receive the file via e-mail.
An employee may review their personnel file. In addition, auditors, Law Department personnel and authorized Human Resources staff may request to review your file.
With an employee’s written authorization, the contents of the personnel file may be released to a third party.
City of Detroit
Human Resources Department
2 Woodward Ave.
Ste. 316
Detroit, MI 48226
City of Detroit employee ID or Government issued ID
Yes
Only authorized personnel have access to employee files
In accordance with the City of Detroit Record Retention Schedule, the City of Detroit Human Resources Department maintains active employee personnel files throughout the duration of their employment. Inactive personnel files are kept for a maximum of six (6) years.
Employment Eligibilty Verification FAQ
Any company/organization/governmental entity can request a verification of employment letter with a fully executed authorization letter (on company letterhead), signed by the employee that gives the City of Detroit permission to release employment history information
No, the City of Detroit will not provide employment verification for Personal Services Contractors, as they are not employees. Contractors should refer to their contracts for verification of the terms of their respective contracts.
The City of Detroit will only provide the following:
- Name
- Classification/Title (Current or Last Held)
- Dates of Employment
- Salary (Current or Last Assigned)
Current and Former Employees can obtain prior wage information from the Social Security Administration Office, Internal Revenue Service (IRS) and may use copies of their check stubs to verify income history. Copies of W-2’s may be obtained from Office of the Chief Financial Officer (OCFO) – Payroll Audit Division located in Room 644 of the Coleman A. Young Municipal Center at 2 Woodward Avenue.
The company should receive the verification letter within 48 hours or two business days
Yes.
Coleman A. Young Municipal Center – Suite 316*
*Please Note Identification is required
Documents
Fire Department PIF form to initiate an inquiry relative to to payroll checks, accrued balances, retro payments or rate changes.
Information and questions on Long Term Disability Form
Forms
PIF form to initiate an inquiry relative to to payroll checks, accrued balances, retro payments or rate changes
The City of Detroit generates a standard letter in response to all employment verification requests.
In accordance with the City of Detroit Record Retention Schedule, the City of Detroit Human Resources Department maintains active employee personnel files throughout the duration of their employment. Inactive personnel files are kept for a maximum of six (6) years.